Minutes for the Village of Cerro Gordo
June 15, 2009
The monthly meeting of the President and the Board of Trustees met on June 15, 2009 in the Municipal Hall located at 231 East South Street in Cerro Gordo. Those present were: Mayor Lyle Shoraga, Trustees Brad Williams, Dennis Ridgeway, Mick Tirpak, Carol Huff, Ron Price, and Mike Songer. Also present were Atty. Colette McCarty, D.P.W. Rob Bratton, P. C. Pat Carter, Treasurer Cris Perry, and Clerk Linda Ash. The meeting was called to order at 7:00 pm.
Minutes were read and approved on a motion by Trustee Williams, second Ridgeway, all yeas.
Claims Report
Illinois Power bill has not been received as yet and Clerk Ash asked for permission to pay when it comes in. Motion to do so was made by Trustee Songer, second Ridgeway, all yeas. A motion was entered by Trustee Ridgeway to approve claims for the month, second Williams. Roll call vote: Trustees Williams, yea, Ridgeway, yea, Tirpak, yea, Huff, yea, Price, yea, and Songer, yea.
A representative from AFLAC was here to give information to any employee that may be interested in their supplemental insurance.
Treasurer's Report
In the financial reports, Cris reported that a General Fund CD will mature in July. She has checked several area banks for rates and Cerro Gordo will give us the best rate at 1.4% for 6 months. Motion to approve the financial statements was made by Trustee Williams, second, Songer, all yeas.
She had two adjustments, one was signed, and one was not. A motion entered by Trustee Williams to approve adjustments pending signature, second Songer, all yeas.
Director of Public Works Report
Ton Overmyer was at the meting. His firm was in town shooting the drainage problem area. He has the same opinion as Rob’s and that is no matter what is decided, the water has to have an outlet first. Randy West reported that there are some loose cables on the water tower. Rob will contact Computer Techniques as they may be their cables. Trustee Tirpak would like to review some ordinance violations with Rob, such as rock in driveways, on boulevards where it doesn’t belong.
Chief of Police Report
Calls have increased for the month. Pat worked the Fathill fest, no real problems. Cisco had a profit of $472.31 for the month.
As far as the parking problem on Monroe Street, the best solution is to place no parking signs on the street. An ordinance change will be necessary for this. Pat has met with the ordinance committee and the police department will be enforcing ordinance violations. As far as the repeat weed offender goes, the next time he needs to be given a NTA. HMB is the managing agent for the property at 202 N. Jackson.
The Cisco contract needs to be left as it is. It runs from July1 to June 30 of each year. Our officers are paid $40.00 an hour with a minimum of 5 hours a week. Cisco does not want the bill to run more than $1000 a month. This contract will be tabled for now so the finance committee can get with Pat.
Old Business
A letter will go out to the owner of the property at 115 Adams tomorrow. All phone calls have been unsuccessful.
Drainage and MFT
Money for MFT is based on population. Tom and Rob have set up the budget for 2009 which includes main operations, street signs, salt, pavement marking, and sidewalks. The estimate for the year is $52,301.50. The Board needs to pass a resolution to spend up to $55,000. A motion was made by Trustee Songer, second to pass this resolution. All yeas.
Drainage-South of town.
A ditch can be dug along Orchard St, past Mark Blick’s house (behind it) and through that field. There are several routes the storm sewer can take and it is feasible to have open drainage. Trustee Williams expressed interest in seeing the drainage report as it is now. Tom Overmyer will see that he gets that report. He (Tom) also recommends meeting with the drainage district, Rob, and a board member. Trustee Williams made a motion to proceed with the scope of the drainage plan, second by Trustee Songer, all yeas.
Youth League donation-The youth league has expressed a desire to replace the roofs on the north dugouts, re-rock the parking area and put up some motion lights at the concession stands. A motion was made to contribute $5000 to the Youth League for maintenance at Gordy Park by Trustee Williams, second Ridgeway. Roll call: Trustees Williams, Ridgeway, Tirpak, Huff, Price, and Songer, all yeas.
The Village received a letter from the Piatt County Queen asking for a donation to the scholarship fund. $100 was recommended by Trustee Ridgeway. No further discussion and a motion was entered to donate $100 to the fair scholarship by Trustee Ridgeway, second Williams, all yeas.
Extend golf cart hours-Pat will talk to other towns about their operating hours and table this discussion until next month.
A motion was made by Trustee Williams, Songer to adjourn to the liquor commission. The American Legion is due for their annual renewal. All paperwork is in place, fees have been paid. This is a club license. Motion to approve made by Trustee Songer, Tirpak, all yeas. The fair board is applying for a special use license for July 25 at the fairgrounds. This is a one day affair and all paperwork is in order. Motion to approve made by Trustee Ridgeway, Songer, all yeas. Motion to return to regular session made by Trustee Ridgeway, Price, all yeas.
Park Board member Shamarie Allen presented some plans for a skate park for the community. She had plans from a skate park in Bethany and has talked to the mayor of Bethany about their’s. They report no problems with the park. The cost of the park will run around $35,000, concrete another $15,000, and will try for donations for other items, such as fencing. The park board is receptive to the plan. Motion by Trustee Williams to move forward with the planning of a skateboard park, second by Trustee Songer. Roll call: Trustees Williams, Ridgeway, Tirpak, Huff, Price, and Songer, all yeas.
In regards to the old railroad dock, someone came out and took pictures. The railroad may either take it out or let the Village remove it. G. Handley also needs to have a dumpster removed from property and an old wagon removed from area across from the tracks.
Colette presented the prevailing wage ordinance for the year. This is ordinance #536. Motion to approve made by Trustee Williams, second Price, all yeas.
Appropriations Ordinance has to be filed with the county by the end of July. Finance committee may want to compare it with the budget. Any changes will need to be done by the next meeting and an increase of 5% has already been included.
Trustees Report
Trustee Ridgeway - The ordinance committee has already met with Pat about getting enforcements done. Working with the new zoning chairman.
Trustee Tirpak Check on property on South Washington St. It is an eyesore with porch roof collapsing, Grider property needs cleaned up, Hyde RV Park has a 5 lot limit according to the special use permit issued, several police issues such as loud music, no child restraints, speeders, running stop signs, walking in streets and not moving when traffic is approaching, dogs running loose.
The mayor took the opportunity to thank the Regional Development Committee for their work on the fathill fest.
A closed session was called for at 9:15 pm, 120/2 C-1
Regular session resumed at 9:50 and as there was no further business, the meeting adjourned.
____________________________
Village Clerk 6/15/09
The monthly meeting of the President and the Board of Trustees met on June 15, 2009 in the Municipal Hall located at 231 East South Street in Cerro Gordo. Those present were: Mayor Lyle Shoraga, Trustees Brad Williams, Dennis Ridgeway, Mick Tirpak, Carol Huff, Ron Price, and Mike Songer. Also present were Atty. Colette McCarty, D.P.W. Rob Bratton, P. C. Pat Carter, Treasurer Cris Perry, and Clerk Linda Ash. The meeting was called to order at 7:00 pm.
Minutes were read and approved on a motion by Trustee Williams, second Ridgeway, all yeas.
Claims Report
Illinois Power bill has not been received as yet and Clerk Ash asked for permission to pay when it comes in. Motion to do so was made by Trustee Songer, second Ridgeway, all yeas. A motion was entered by Trustee Ridgeway to approve claims for the month, second Williams. Roll call vote: Trustees Williams, yea, Ridgeway, yea, Tirpak, yea, Huff, yea, Price, yea, and Songer, yea.
A representative from AFLAC was here to give information to any employee that may be interested in their supplemental insurance.
Treasurer's Report
In the financial reports, Cris reported that a General Fund CD will mature in July. She has checked several area banks for rates and Cerro Gordo will give us the best rate at 1.4% for 6 months. Motion to approve the financial statements was made by Trustee Williams, second, Songer, all yeas.
She had two adjustments, one was signed, and one was not. A motion entered by Trustee Williams to approve adjustments pending signature, second Songer, all yeas.
Director of Public Works Report
Ton Overmyer was at the meting. His firm was in town shooting the drainage problem area. He has the same opinion as Rob’s and that is no matter what is decided, the water has to have an outlet first. Randy West reported that there are some loose cables on the water tower. Rob will contact Computer Techniques as they may be their cables. Trustee Tirpak would like to review some ordinance violations with Rob, such as rock in driveways, on boulevards where it doesn’t belong.
Chief of Police Report
Calls have increased for the month. Pat worked the Fathill fest, no real problems. Cisco had a profit of $472.31 for the month.
As far as the parking problem on Monroe Street, the best solution is to place no parking signs on the street. An ordinance change will be necessary for this. Pat has met with the ordinance committee and the police department will be enforcing ordinance violations. As far as the repeat weed offender goes, the next time he needs to be given a NTA. HMB is the managing agent for the property at 202 N. Jackson.
The Cisco contract needs to be left as it is. It runs from July1 to June 30 of each year. Our officers are paid $40.00 an hour with a minimum of 5 hours a week. Cisco does not want the bill to run more than $1000 a month. This contract will be tabled for now so the finance committee can get with Pat.
Old Business
A letter will go out to the owner of the property at 115 Adams tomorrow. All phone calls have been unsuccessful.
Drainage and MFT
Money for MFT is based on population. Tom and Rob have set up the budget for 2009 which includes main operations, street signs, salt, pavement marking, and sidewalks. The estimate for the year is $52,301.50. The Board needs to pass a resolution to spend up to $55,000. A motion was made by Trustee Songer, second to pass this resolution. All yeas.
Drainage-South of town.
A ditch can be dug along Orchard St, past Mark Blick’s house (behind it) and through that field. There are several routes the storm sewer can take and it is feasible to have open drainage. Trustee Williams expressed interest in seeing the drainage report as it is now. Tom Overmyer will see that he gets that report. He (Tom) also recommends meeting with the drainage district, Rob, and a board member. Trustee Williams made a motion to proceed with the scope of the drainage plan, second by Trustee Songer, all yeas.
Youth League donation-The youth league has expressed a desire to replace the roofs on the north dugouts, re-rock the parking area and put up some motion lights at the concession stands. A motion was made to contribute $5000 to the Youth League for maintenance at Gordy Park by Trustee Williams, second Ridgeway. Roll call: Trustees Williams, Ridgeway, Tirpak, Huff, Price, and Songer, all yeas.
The Village received a letter from the Piatt County Queen asking for a donation to the scholarship fund. $100 was recommended by Trustee Ridgeway. No further discussion and a motion was entered to donate $100 to the fair scholarship by Trustee Ridgeway, second Williams, all yeas.
Extend golf cart hours-Pat will talk to other towns about their operating hours and table this discussion until next month.
A motion was made by Trustee Williams, Songer to adjourn to the liquor commission. The American Legion is due for their annual renewal. All paperwork is in place, fees have been paid. This is a club license. Motion to approve made by Trustee Songer, Tirpak, all yeas. The fair board is applying for a special use license for July 25 at the fairgrounds. This is a one day affair and all paperwork is in order. Motion to approve made by Trustee Ridgeway, Songer, all yeas. Motion to return to regular session made by Trustee Ridgeway, Price, all yeas.
Park Board member Shamarie Allen presented some plans for a skate park for the community. She had plans from a skate park in Bethany and has talked to the mayor of Bethany about their’s. They report no problems with the park. The cost of the park will run around $35,000, concrete another $15,000, and will try for donations for other items, such as fencing. The park board is receptive to the plan. Motion by Trustee Williams to move forward with the planning of a skateboard park, second by Trustee Songer. Roll call: Trustees Williams, Ridgeway, Tirpak, Huff, Price, and Songer, all yeas.
In regards to the old railroad dock, someone came out and took pictures. The railroad may either take it out or let the Village remove it. G. Handley also needs to have a dumpster removed from property and an old wagon removed from area across from the tracks.
Colette presented the prevailing wage ordinance for the year. This is ordinance #536. Motion to approve made by Trustee Williams, second Price, all yeas.
Appropriations Ordinance has to be filed with the county by the end of July. Finance committee may want to compare it with the budget. Any changes will need to be done by the next meeting and an increase of 5% has already been included.
Trustees Report
Trustee Ridgeway - The ordinance committee has already met with Pat about getting enforcements done. Working with the new zoning chairman.
Trustee Tirpak Check on property on South Washington St. It is an eyesore with porch roof collapsing, Grider property needs cleaned up, Hyde RV Park has a 5 lot limit according to the special use permit issued, several police issues such as loud music, no child restraints, speeders, running stop signs, walking in streets and not moving when traffic is approaching, dogs running loose.
The mayor took the opportunity to thank the Regional Development Committee for their work on the fathill fest.
A closed session was called for at 9:15 pm, 120/2 C-1
Regular session resumed at 9:50 and as there was no further business, the meeting adjourned.
____________________________
Village Clerk 6/15/09
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