Cerro Gordo, Illinois

JULY 18, 2005

The monthly meeting of the President and the Board of Trustees met at 7:00 pm on July 18, 2005 in the Masonic Lodge located at 401 E. South St. The following members were present: President Jim Morgan, Trustees - Jerry Morris, Mike Songer, Don Ritchie, Brad Willilams, Lyle Shoraga and Rod Forbes. Also present were Treasurer Cris Perry, D.P.W. Rob Bratton, P.C. Pat Carter and Atty Colette McCarty. Clerk Linda Ash was on vacation. 

Meeting was called to order at 7:00 pm by President Morgan.

Minutes were read and approved for the meeting of June 20, 2005.

Claims report was presented. One correction to be made for the entry of Piatt County Svc. Co. Will be moved from the waterworks fund, making the balance $7644.99, to the sewer fund making the balance $3896.42.

Trustee Shorage questioned the Masonic Lodge for the amount of $ 100.00 This pays $50.00 for the meeting on 6/20/05, and also for the meeting on 7/18/05. 

If any bills for Dongoski Construction come in, hold them for payment until the Board approves.

Motion to approve claims report made by Trustee Shoraga, second Morris, all yeas.

TREASURER'S REPORT

Two (2) water adjustments were presented to the Board. 
a) Beverly Thomas of 324 Westside Drive to recieve a credit of $85.64.
b ) Marie Aldridge of 317 S. Jefferson to recieve a credit of $24.25.

A question from Cris concerning the minimum water adjustment amount that can be given. The board discusses this at one time and thought the minimum was $25.00.

Cris to research this and bring to the next meeting. This minimum amount should also be stated on the Water Adjustment Request.

Motion to approve adjustments made by Trustee Morris, second Forbes, all yeas, with the discretion to meet the minimum amount.

CD Investment numbers 6003475, 6003476 and 6003477 to be rolled over for another 91 days.

Will transfer $30,000.00 out of the General Fund Money Market account and put into the General Fund Clearing Account.

Motion to approve Treasure's Report made by Trustee Ritchie, second Morris, all yeas.

DIRECTOR OF PUBLIC WORKS

Rob had met with the well man today, (7/18/05), and well #8 is in relatively good shape. 

Fax the figures to Engineer, should be around $15,000.00 to
$17,000.00 for repairs. 

May not have to pull pump.

Talked to the Engineer today and have to make changes and re-submit to Parkland Transportation. Hopefully will be able to
open bids at the August 15th meeting.

Will not be able to oil and rock on schedule. Will probably push back into August.

Two quotes were submitted. The low quote was from Bob Day for $13.80 a ton and Walkers quoted $14.00.

New truck state bid from Bob Ridings. There is only one truck on the lot and will need to order a bed. It will be approximately 60 days for delivery with a price of $24,230.

Danny Jackson with the Township would like to purchase Rob's old truck for a price of $2000.00.

Motion to approve purchase of new truck made by Trustee Williams, second Forbes.

Roll Call: Songer, yea, Ritchie, nay, Morris, nay, Forbes, yea, Shoraga, yea, Williams, yea.
Motion carried by majority.

Drainage not a problem. Will get done by winter. Contact the newspaper, web site and put on cable channel before oil and rock. Rob will notify the girls of the dates.

POLICE REPORT

The statistics for the month is now at Case #62 that was started in January of 2005.

There were only 70 cases total last year.

Officier Mudd is the ESDA Director for the Village. He applied for a grant and received mask systems for all of the officiers. One set is valued at $300.00.

Abandoned vehicle on Wait Street has been removed.

Pat has been applying for grants to purchase a new police vehicle and equipment. The ILEA (Illinois Law Enforcement Agencies) has given verbal permission to buy certain equipment based on the grant.

All equipment total's to $56,784.00. With the grant, the Village would only have to pay $21,349.00. This is a reimbursement grant. There is a time limit of November for the car and October for the radio system.

Motion to approve purchase of new police car made by Trustee Morris, second Shoraga, all yeas.

Motion to approve purchase of radio equipment subject to grant approval in writing made by Trustee Ritchie, second Morris, all yeas.

Motion to approve all additional equipment made by Trustee Morris, second Shoraga, all yeas. All subject to approval by the Finance Committee.

OLD BUSINESS

The opending of bids for the sale of property on E. Wait Street. One bid submitted by Tony and Julie Young. No one present from Habitat for Humanity. Bid for property from Young's was for $3500.00.

Motion to approve bid for the sale of property made by Trustee Morris, second Ritchie, all yeas. The bid was then given to Colette.

Tracy McRae was present on behalf of the Piatt County Fair Queen Scholarship. This years Queen is from Monticello. The Board discussed different options with Tracy and decided on a $750.00 scholarship and a $250.00 donation for expenses for the State Pagent. Motion to approve monies for the 2005 Fair Queen made by Trustee Williams, second Morris, all yeas.

The senior citizens bus is asking for a $500.00 donation. A motion to appove this donation made by Trustee Songer, second Morris, all yeas.

The CGYL was present and asking for a donation again this year for Gordy Park. They are asking again for $7500.00. There has been alot of improvement down at the park this ummer. New bleachers are going to be put up, they are pouring concrete and installing a new back-stop. Motion to approve the CGYL donation made by Trustee Williams, second Songer, all yeas.

Zoning Board present with some recommendations for Village Board:

a) container fee to be $30.00 a year per unit, and to be reviewed on or before July 14th of 2006.
b) $15.00-$20.00 for variances and admendments. Would like to raise to $150.00.
c) building permits are now .5 cents a square foot and would like to raise to .10 cents a square foot, with a $20.00 minimum.
d) 2 blocks between Jefferson and North Street, are zoned business. Would like to change to residental.
e) would like to see a revised zoning map in the Village Hall with smaller map hand-outs to all the Zoning Committee members.
f) would like to see a Village Board member on the Zoning Board. It would be nice to have a contact person if need be.

A motion was made by Trustee Morris to raise the container fee to $50.00 per year, per container, with review on or before July 14th of 2006. Also to increase the variance and admendments to $150.00, with the building permits to be .10 cents per square foot. Second, Forbes, all yeas.

There needs to be a time limit set on building permits and needs to be discussed by the Village Board at the meeting in August.

A motion was made by Trustee Williams for the re-zoning of North Street, between Jefferson and Washington to residental, second Morris, all yeas.

A motion was made to go into Liquor Session made by Trustee Ritchie, second Morris.

A motion to accept the proposed liquor license request from The American Legion was made by Trusttee Morris, second Ritchie, all yeas.

A motion was made to go back into regular session made by Trustee Morris, second Ritchie.

The opening of bids for the construction in the Police Department were opened by Mayor Morgan. Bids were submitted by Steve Blick and Phil Flaugher. After the bids were presented to the board, with much discussion of the work that needs to be completed, no bids were accepted. The Village Engineer will be contacted to look at the project due to the cost of completion.

Commons are bids were submitted by Phil Flaugher. Brad Williams and Rob Bratton have met with a representive from Illinois Power and discussed the issues of the power. Brad is to look into this matter more closely and will be discussed at the next board meeting. This project needs to be completed before Christmas.

Concrete bids were submitted and opened by President Morgan. Porter Construction sent a bid for $800.00 and Mick Tirpak sent a bid for $2920.00. Both bidders were shown the job site by Mike Songer. The Village is to supply the patch for the job. Motion to except Porter Construction's bid made by Trustee Morris, second Forbes, all yeas.

The Quiet Zone has been a hot topic on the Cerro Gordo web site. Brad Williams has looked into the prospect of having a quiet zone through Cerro Gordo. Facts show that 105 trains travel through Cerro Gordo on a daily basis. New barricades would have to be installed. Brad to look into this further and bring to the next meeting.

Parking near the entrance of the Fairgrounds has become an issue. Large equipment cannot get into the Fairgrounds when the road bottlenecks towards the entrance. The road will have to be widened or there will be no parking allowed near the entrance. Don Ritchie and Kevin Good will get together to resolve this matter.

Tom Hyde told of new tenants in the R.V. park. The family is from Vermont. He has three other families already lined up to stay in Cerro Gordo.

The tire bail clean-up should begin soon by the E.P.A. Randy West has been in contact with them.

Appropriations Ordinance passed out at the 6/20/05 meeting. Motion to approve, subject to corrections and to be approved by the Finance Committee made by Trustee Morris, second Ritchie, all yeas.

Mike Songer presented a letter requesting a IESA Track Sign for Austin Brandenburg.

The Cerro Gordo web site is getting alot of attention. Have the girls check the web site and put concerning matters on the agenda.

Semi drivers complaining about the tree limbs on south east corner of Carter and 32.

Cannot see the Playground Sign from the road on Carter Street. It's covered by trees.

Post monthly meeting on the cable channel and web site.

Waiting for Park Recreation to finish for the summer to set swings. The Village will finish the work with word put out to public for help.

Meeting adjourned for a closed session at 10:10 pm. Regular session regained at 10:20 pm.

Motion to adjourn meeting at 10:25 pm made by Trustee Shoraga, second Songer, all yeas. 
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Treasurer 7/18/2005