Cerro Gordo, Illinois

DECEMBER 15, 2008

The monthly meeting of the President and the Board of Trustees met at 7:00 pm on Monday, Dec. 15 in the Municipal Building located at 231 E. South St. Those members present were President Jim Morgan, Trustees Brad Williams, Lyle Shoraga, Terry Lovekamp, and Mike Songer. Trustees Carol Huff and Ron Price were absent. Also present were Atty. Colette McCarty, D.P.W. Rob Bratton, P.C. Pat Carter, Treasurer Cris Perry and Clerk Linda Ash.

The meeting was called to order. The public forum was first on the agenda and residents Tim and Trina Stemple were present to ask about a possible Post Prom donation. The Board has previously donated to this worthy cause. Post Prom will be held in Cerro Gordo this year. The clerk was instructed to check what the previous donation amounts were and to place it on the agenda for January.

MINUTES

Minutes from the Nov. 17 meeting and the minutes from the special meeting held on Dec 2, 08 were read and approved on a motion by Trustee Shoraga, second Songer, all yeas.

CLAIMS REPORT

The bill from Ameren IP arrived after the claims report was finished and needs to be added. The amount for the month is $5846.42. Also there were two entries in the water report from FFI. This is Foreign Fire Insurance Revenue and there were two payments made to the fire district. One was from 2007 in the amount of $2464.36. The money was mistaken deposited in an IMRF fund. This money is sent yearly by the IML and is then sent to the fire protection district. Motion to approve claims made by Trustee Williams, second Shoraga. Roll call vote: Trustees Williams, Shoraga, Lovekamp, and Songer, all yeas.

TREASURER'S REPORT

There is a CD maturing next month. The Finance Committee recommends renewing for 6 months. This is a General Fund CD.

One water adjustment for the month. Motion by Trustee Williams, second Shoraga to approve adjustment pending signature of resident, all yeas.

At the special meeting there was some discussion about a possible credit on the water bill as an incentive for residents to complete the income survey that the Village will be sending out. Motion by Trustee Williams to give an incentive for early returns, second Shoraga. Roll call vote: Trustees Williams, yea, Shoraga, yea, Lovekamp, yea, Songer, yea. Motion to approve treasurer's report made by Trustee Songer, second Lovekamp, all yeas.

Cris also reports that she has received the log-on number and password for E-Pay so it should be good to go by next month.

DRAINAGE

Engineers from Foth were at the meeting to go over some details of the drainage report. They laid out storm sewer maps and these are color coded, based on size. The maps show plenty of pipes underground but they serve farm fields and are not for urban drainage. After a number of years, the pipes fall apart. The plan and improvements for drainage are in three tiers.

Basically the tiles have caved in or there is not a good area for drainage. Water in the south of town runs S SE but can't handle all the water. Need to find a good outlet. Tier I improvements would include a ditching system on the north and south side of town. Tier II would go from ditching to running a larger trunk line-possibly a 36”diameter pipe from edge of town to areas of flooding. Tier III will have smaller pipe lines to run. These would be in the 6-8 foot range and are called trunk sewer lines. This would envision culverts, smaller ditches, and add sewer in areas to be developed.

Basically in Tier II and III, manholes will be a hub for future problems. May need easement and drainage rights. Tying into a pipe in the filed on the south side will be harder. The drainage district needs to be involved. There are natural drainage points shown on the map.

The project would take 8-10 years to complete all three tiers and the potential price of the project could exceed 2 million dollars. The 630 foot of ditching and large diameter of pipes for south end of town is the most expensive project in tier I. It will also need a box culvert. The report is done and the engineers will get maps and report to the Board shortly. Grants are available for construction but no design grants are available. All this information will be available in the reports.

DIRECTOR OF PUBLIC WORKS

Rob received two loads of salt and the next load will cost $150 a ton. He has asked for a bid to replace the doors on the south concession stand. Work at the sewer is on hold while Ameren IP waits for Mediacom for location of their fiber optic line.

CHIEF OF POLICE REPORT

Calls are down this month for assistance. Not a whole lot of traffic enforcement this month. Cisco activity was about the same as last month with a profit of $407.79.

The office has received too many reports of people running stop signs, especially the four-way at the corner of East South and Monroe Streets. They will be watched with warnings going out and then tickets will be issued.

Tax levy Ordinance #533 was presented. Motion to pass ordinance #533 as presented was made by Trustee Williams, second Songer, all yeas.

OLD BUSINESS

No bids were made on the old orange truck after some discussion as to whether or not the Village had to bid it out. Ryan Nuding offered $125 for the truck and his offer was accepted.

The Edwards property was not on the scavenger tax rolls as the bankruptcy on the property has never been cleared up.

TIF-Colette has been in contact with EDR. They have a list of items that are needed.

Zoning fair ground-the first step is to amend the zoning ordinance to allow special use and then for the Fair Board to make an application for a special use permit.

NEW BUSINESS

The Board has received the Life Safety Code and Trustee Williams has been looking at it.

TRUSTEES REPORT

Trustee Songer has stated that the water committee has been asked about the possibility of water service to three out of town residents. Also, the Legion has purchased property at the corner of Rt. 105 and Orchard Dr in a swap with Ted Shambaugh. They were inquiring about the need for rezoning. A club may not need to be rezoned.

There was no further business to come before the Board and a motion was entered at 8:50 pm by Trustee Williams, to adjourn, second Songer, all yeas.
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Village Clerk 12/15/08